NEW Emergency Preparedness Plan Brochure

Greetings!

On Monday, July 19th, 2010 each personnel at the Gregory School facility has received the Emergency Preparedness Brochure for July 2010. This bright orange pamphlet is intended to safely direct HPL staff on what to do in case of a weather emergency. Please be mindful that the pamphlet is intended for staff use only.

Along with these pamphlets our facility has received the Emergency Preparedness Kit. This kit is filled with materials needed to assist inner office personnel in case of an emergency.

**Important** Please contact Vince Lee or Hellena Stokes regarding the use of the Emergency Preparedness Kit. If they're unavailable the next step is to contact Ingrid and Natasha.

Staff Reminder: Employee Entrance

Please check the staff entrance doors upon exiting / entering the Gregory School facility. Due to its sensitive nature the door must be properly secured at all time.

Please keep in mind these guidelines when using the staff entrance:

1. Make sure the handle bar is down when closing the door.

2. When the door is properly secured you should immediately hear a clicking sound.
This sound is the magnetic door being secured.

3. Always remember to check the door before exiting / entering the facility

4. When entering the facility please press lightly upon the upper part of the door. Upon exiting please gently pull the door towards you make sure the magnetic strip is activated.

Adequately securing the staff entrance aids security in securing the premise safely and more efficient. ***Important*** If you’re unable to secure the staff entrance please contact Aisha Willis or Zella Wooten for assistance.

Email Migration for Human Resources Department Notification -

The e-mail migration for City of Houston employees to the new e-mail system is on the move!*

What Does It Mean To You

Starting the month of April 2010, all current e-mail accounts are being migrated to a new robust e-mail system, which will provide better performance, more reliability, bigger mailboxes and an updated Outlook Web Access. The new system is being tested and fine-tuned by ITD and will be launched Citywide starting in the next few weeks.


Your E-mail Address will change!

All City of Houston e-mail addresses will change from firstname.lastname@cityofhouston.net to firstname.lastname@houstontx.gov. You will still be able to receive e-mail via your old e-mail address for one year. The e-mail address conversion to houstontx.gov is part of the overall identity and branding work also including embedded web pages, business cards, stationery and building signage.

Once an e-mail user has been through the migration process, all future e-mails replied to will be sent to and from your new houstontx.gov address. You will receive a notification several weeks before your department’s migration begins; so be on the lookout for the e-mail notification.

Again, both your new e-mail address as well as your old e-mail address will continue to deliver e-mail to your Inbox for one year. After that time, messages addressed to your old e-mail address will be rejected as non-deliverable.

Once again, the migration to the new robust e-mail system has commenced for City of Houston employees. We are taking every step possible to make this transition smooth and worry free. We know that you will love the change as much as we do!

Introducing the newest member to the Sonnier Family

Official Statement Regarding Changes to the Library's Hours of Operation

Gregory Staff,

Below is the proposed language for all staff to use if you get questions about hours reductions from our customers. Please note that we hope to have the FAQ’s printed and available early next week. Please refrain from adding your personal commentary to this statement.

Question: Why are you not open on (fill-in-the-blank) day? Or, Why are you not open until (time)?

Answer: HPL has had to reduce hours in order to adequately staff all of our locations. We’ve put together a list of Frequently Asked Questions that explains the decision. Would you like one?

Thanks,

Hellena Stokes, Manager

Reading Room Blinds

All,

Please do not adjust the blinds in the reading room. Constant readjustments causes the pulleys to break and become stuck. If you notice anything broken please contact Ingrid Grant or Natasha Dunn so they can generate a sprocket to have the item fixed.


Thanks

Vince
Archivist II
The African American Library at the Gregory School

Microfilm Reader

Allied Imaging called regarding the coin box on the microfilm machine. They have to disable the coin box and order new keys. Patrons will be able to use the microfilm machine,but they can not print. For any questions or concerns regarding this matter please contact Ingrid Grant or Hellena Stokes.

Repairs to The African American Library at the Gregory School Parking Lot

Good Morning Gregory Staff,

A contractor from Terracon will be at the facility today to do some drilling and take some samples in your parking lot area. If the drilling locations fall in a parking space, a patron or staff may need to move their vehicle. They are scheduled to be there at 9am.

Sincerely,


Stephen Chamberlain

Houston Public Library

All,

Please note that next week the ladies restroom on the first floor will be closed for repair.

Thanks,

Hellena Stokes, Manager

Sink Installation

We have scheduled the counter top and sink to be replaced on Friday the 26th. Only the microwave and fridge will be accessible but you might plan to eat out for lunch.

Thanks,


Hellena Stokes, Manager

The African American Library at the Gregory School
1300 Victor St.
Houston, Texas 77019
(832) 393-1384
www.thegregoryschool.org

ProQuest Maintenance Window - January 30, 2010

Dear ProQuest Customer,

ProQuest® will be performing infrastructure maintenance on January 30, 2010. A twelve (12) hour maintenance window will be required for this maintenance. The window will take place from Saturday, January 30, 2010, at 22:00 EST to Sunday, January 31, 2010 at 10:00 EST. See below for a more complete list of times and time zones.

As part of our ongoing commitment to investing in support systems for our customers around the world, ProQuest will be performing infrastructure maintenance for our state-of-the-art data center.

The following products will be unavailable during these windows:

ProQuest platform products, ProQuest Historical Newspapers (traditional and graphical K12 interface), American Periodicals Series
Genealogy and local history products including African American Heritage, Ancestry Library Edition, HeritageQuest Online, Historic Map Works Library Edition, ProQuest Obituaries and Digital Sanborn Maps
K-12 products, including eLibrary and SIRS
COS products
UMI products including ProQuest Digital Microfilm and online dissertation products
Maintenance window schedule, by time zone:

Eastern Standard Time: Saturday, January 30, 2010 at 22:00 for twelve (12) hours

We welcome customer feedback. Please email your comments to platform feedback or visit www.proquest.com/go/suggestions.

Thank you for continuing to support ProQuest and the products we provide.